Importing from China to Poland: EORI registration
A business importing from China to Poland needs an EORI number to clear customs. Arrange your own customs broker before ordering and agree product checks and documents before shipment. Goods can travel directly to your Polish port. Cambridge China Bridge manages sourcing and inspections in China and quotes to your port.
Start with the importer's EORI number
Poland's tax authority states that EORI is an essential identifier for businesses trading with countries outside the EU: without it, you cannot clear customs. Before committing to the factory, ask your customs broker to check the importing company's EORI status and agree who will make the entry.
Send the broker the product description, intended use, materials and destination port. Ask for the product-specific requirements before approving production. Our overseas buying guide explains the wider sourcing arrangement; this guide adds the Polish registration and shipment handover.
Agree a quote to your Polish port
You can buy from Chinese factories through a UK-based sourcing company while the goods travel directly from China to your Polish port. Name the port and delivery term in the quotation, then identify freight, insurance, destination handling, clearance and onward delivery as included or separately payable. A port quote alone does not tell you the total cost to your premises.
Agree whether we act as your sourcing agent or sell the goods to you, and name the buyer, seller and importer consistently in the order documents. See buying through a UK company. The Ireland guide explains a comparable direct-to-port arrangement, but your Polish broker confirms your entry. For another destination, see importing from China to Italy.
Settle product conformity before shipment
EU guidance says importers must ensure their imported products conform to EU law. CE marking is required only for products covered by harmonised EU rules that specifically mandate it. Ask your broker and product compliance adviser to identify the rules for your exact goods before the factory prints labels or starts the production run.
Turn that advice into a written factory brief covering applicable testing, declarations, markings, importer details and the agreed language for labels and instructions. Ask for reports identifying the actual model, materials and configuration. Compare them with the approved sample and order specification; do not accept a report merely because the product photograph looks similar.
Prepare documents for your customs broker
Agree the document pack before shipment. The commercial invoice comes from the seller named in your arrangement; the factory supplies packing details and available product test reports. We coordinate and cross-check the commercial invoice and packing list, obtain the certificate of origin where your broker requests it, and gather the agreed test reports. Have the broker review drafts before dispatch.
Polish guidance places goods brought from outside the EU under the release-for-free-circulation procedure. Appoint your own broker to handle the arrival declaration, confirm classification, customs value, origin, duty and import VAT, and deal with customs queries. The broker confirms the final entry. Give them the transport document alongside the agreed pack and arrange destination handling and onward delivery.
Check the supplier and release the shipment
Our own staff in China check the supplier's identity, production site, relevant equipment and ability to make your specification. We compare the invoiced company and payment account and investigate subcontracting. The factory verification guide covers these checks in detail. Keep the named production site and approved sample in the order file.
Before shipment, agree checks for workmanship, dimensions, function, quantity, packaging and the approved label artwork. Record defects, corrections and your release decision. Inspection does not replace laboratory evidence; the audit and inspection report guide explains their different limits. Factory audits and inspections are usually included in the quote; complex checks that need a third party are charged separately and agreed in advance.
Frequently asked questions
Do I need an EORI number to import from China to Poland?
Yes, for business imports. Poland's tax authority states that businesses trading with countries outside the EU cannot clear customs without EORI. Ask your broker to check your importing company's status before ordering.
Can a UK sourcing company ship directly to Poland?
Yes. We can manage the Chinese factory and quote to your Polish port. Agree the delivery term and included charges; appoint your own customs broker for arrival clearance.
Which documents should I ask the Chinese factory for?
Ask for packing details and reports covering your exact product. Agree the seller's commercial invoice, packing list, transport document and any certificate of origin with your broker. We coordinate and check the pack before shipment.
Does every product imported into Poland need CE marking?
CE marking is required only for products covered by harmonised EU rules that specifically mandate it. Confirm the requirements for your exact goods before approving testing, labels and production.