UK design applications for alternative samples

Separate versions before preparing images

IPO guidance requires different shapes, patterns or decorations to be registered as separate designs. Create a version register linking each candidate to its sample, drawing revision and proposed filing folder. For example, keep a rounded body separate from an angular body, and keep alternative decorative patterns separately identified. Use managing design revisions to control factory changes.

Keep every view tied to the same sample

Prepare each image set from the same frozen sample or drawing revision. Compare the outline, handle, edges and decoration across views before passing the folder to whoever files the application. A factory may send a front photograph from an earlier sample alongside a side photograph from a revised sample. Ask for replacements rather than treating that mismatch as another angle. Use comparing factory samples for the separate buying decision.

Prepare filing images separately from factory drawings

For each design, the illustrations must show only that version, use the same image type and present each view separately. Use clear images against a plain background, without hands, unrelated objects, text, measurements or technical information. Avoid shadows or reflections that hide details. Keep annotated manufacturing drawings in the working folder rather than using them as filing images.

Resolve what the images are intended to cover

If an illustration includes features you do not want to register, IPO guidance requires a written disclaimer explaining those exclusions. Before filing, ask your design adviser to check whether the proposed images and wording match your intention, especially when comparing shape-only candidates with decorated samples. Keep the agreed wording with the relevant version. For broader sourcing precautions, see protecting your IP and tooling.

Assemble and check the multiple-design filing

You can register up to 50 designs at a time online. Upload each design separately, then add the next when prompted. Filing fees depend on the number of designs, rather than illustrations. Before submission, reconcile the uploaded designs against your version register and check that no folder contains an abandoned revision.

Keep a copy of the submitted images and wording beside the corresponding sample records. When approving manufacture, tell the factory exactly which sampled version to use and record any later appearance changes for review. Cambridge China Bridge's staff in China can help coordinate sample identification through product development.