Your first China order: a step-by-step checklist
A simple, ordered checklist for placing your first order from China without the classic first-timer mistakes.
1. Define the product and quantity
Write a clear specification — dimensions, materials, colours, certifications — and a realistic quantity. A precise brief gets comparable, accurate quotes; a vague one invites padded prices and surprises.
Have a target landed price in mind if you can, based on what you pay today.
2. Find and verify the supplier
Shortlist suppliers — ideally real manufacturers — and verify them: business licence, a live video tour of the line, and the certifications your market needs.
Confirm you are dealing with a factory, not an unnecessary middleman, unless a trader genuinely suits your mix.
3. Sample, then agree terms
Order a sample and approve it physically before committing. Then agree the price, the Incoterm (so you know what is and is not included), the payment structure and the lead time — all in writing.
A deposit to start production with the balance around shipment is standard; avoid paying in full up front.
4. Inspect, ship and clear customs
Arrange a pre-shipment inspection so problems are caught before goods leave China, then ship by sea or air and clear UK customs (EORI, commodity code, duty and VAT).
A door-to-door service folds inspection, freight and customs into one landed price — the simplest first order.
Frequently asked questions
What is the biggest first-order mistake?
Skipping the sample and paying in full up front. Always approve a physical sample and stage your payment so the balance follows a satisfactory inspection.